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Home / IT News / Streamlining Financial Reporting with Prophet 21’s Scheduled Tasks

Streamlining Financial Reporting with Prophet 21’s Scheduled Tasks

08/04/25
Categories:
  • Uncategorized

Financial reporting is not just about crunching numbers, it is about delivering timely, accurate insights that drive smarter decisions. Epicor Prophet 21’s Scheduled Tasks feature is a game-changer for automating repetitive financial processes like Accounts Receivable (AR) and Statement generation. By leveraging these built-in automation tools, businesses can save time, reduce errors, and improve overall financial visibility.

Scheduled Tasks allow users to automate routine ERP functions at predefined intervals. For financial reporting, this means you can set up Prophet 21 to:

  • Automatically generate AR aging reports
  • Email customer statements on a recurring schedule
  • Push financial summaries to dashboards or external reporting tools

These tasks run in the background, freeing up your team from manual report generation and distribution.

Benefits of Automating AR and Statement Reporting include:

  1. Time Savings: Manual report generation can eat up hours each week. With Scheduled Tasks:
  • AR reports can be generated daily or weekly without user intervention
  • Statements can be emailed to customers automatically, reducing administrative overhead

This allows finance teams to focus on analysis rather than execution.

  1. Error Reduction: Human error in financial reporting can lead to costly mistakes. Automation ensures:
  • Consistent formatting and data accuracy
  • Elimination of missed reporting deadlines
  • Reduced risk of sending outdated or incorrect statements
  1. Improved Cash Flow Visibility: Timely AR reports help identify overdue accounts faster, enabling proactive collections. Automated statements keep customers informed, reducing payment delays and disputes.

Setting up Scheduled Tasks in Prophet 21 is straightforward:

  • Navigate to the Scheduled Task Maintenance module
  • Choose the task type (e.g., AR Aging Report, Statement Generation)
  • Define the frequency (daily, weekly, monthly)
  • Set parameters like customer groups, aging buckets, or delivery formats
  • Assign recipients or export destinations (email, shared drive, dashboard)

For advanced customization, Prophet 21 supports integration with Crystal Reports, SSRS, and Epicor Report Studio, allowing tailored financial outputs with dynamic formulas and formatting.

Distributors using Prophet 21’s automation features report:

  • Up to 50% reduction in time spent on financial reporting tasks
  • Fewer customer disputes due to timely and accurate statements
  • Enhanced audit readiness with consistent documentation trails

Financial reporting does not have to be a bottleneck. With Prophet 21’s Scheduled Tasks, distributors can automate the grind, reduce errors, and gain clearer insights into their financial health. Whether you are managing AR, sending statements, or preparing for audits, automation is your ally in building a more agile and resilient finance operation.

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