Many businesses invest in Microsoft 365 for its core functionalities—email, document creation, collaboration—but often overlook powerful features that can significantly enhance productivity and streamline operations. If you are paying for Microsoft 365, why not unlock its full potential? Let us explore some underrated gems that could transform your workflow.
Microsoft Lists: A Smarter Way to Track Information
While many rely on Excel for tracking tasks, Microsoft Lists provides a more structured, dynamic approach. With customizable templates, automation capabilities, and integration with Microsoft Teams, Lists offers a seamless way to manage inventory, onboarding processes, project planning, and more—all without the need for third-party task trackers.
Advanced Search & Filter in Outlook
Is your inbox a chaotic mess? Microsoft 365 offers advanced search operators that most users never leverage. Search filters like “from:”, “subject:”, and “hasattachment:true” can help you pinpoint emails in seconds. Pair this with Outlook’s Focused Inbox to declutter and prioritize what truly matters.
Power Automate: Automate Tedious Tasks
Many users do not realize that they can create custom workflows with Power Automate. From auto-saving email attachments to organizing SharePoint data and syncing reports in Excel, this tool eliminates repetitive tasks and enhances efficiency—without requiring coding skills.
OneDrive’s Version History & File Recovery
Accidentally deleted an important file? With OneDrive’s version history, you can restore past iterations of documents easily. It is a lifesaver when dealing with accidental edits or lost files, preventing unnecessary rework.
Dictation in Word and Outlook
Writing emails and reports can be time-consuming, but Dictation in Microsoft Word and Outlook lets you type hands-free. Speak naturally, and Microsoft’s AI transcribes your words with impressive accuracy—ideal for drafting lengthy documents faster.
Scheduling Assistant in Outlook
Trying to coordinate meetings across different departments or teams? Outlook’s Scheduling Assistant eliminates the back-and-forth by showing available time slots for attendees. No more endless emails just to find a meeting time!
Teams Live Captions & Meeting Transcripts
If your team regularly hosts virtual meetings, Microsoft Teams Live Captions and Transcripts can ensure accessibility and clarity. Whether you are dealing with language barriers or noisy environments, this feature makes sure everyone stays engaged and informed.
Excel Data Types for Instant Insights
Excel is far more than just numbers. Data Types allow users to pull structured information—like stock market data, geography details, and company insights—straight into spreadsheets. It is a hidden gem for financial analysis and research.
Unlocking More Value from Microsoft 365
These features barely scratch the surface of what Microsoft 365 offers, yet many businesses underutilize them. By integrating these productivity boosters into daily workflows, organizations can save time, reduce inefficiencies, and maximize the ROI of their Microsoft 365 investment.
While Microsoft 365 offers powerful tools, businesses often struggle to implement and optimize them effectively. That is where 2W Tech comes in. As a trusted Microsoft Solutions Partner, 2W Tech specializes in helping organizations maximize their investment in Microsoft 365. Whether it is streamlining workflows with Power Automate, enhancing collaboration through Teams, or ensuring compliance with advanced security features, 2W Tech provides expert guidance tailored to your business needs. With deep experience in ERP integration and infrastructure consulting, they ensure companies fully leverage Microsoft 365 for productivity, security, and efficiency.
Are you making the most of your subscription? It is time to explore and unleash the full potential of Microsoft 365, with 2W Tech by your side.
Read More: