New Sharing Experiences Coming to Microsoft 365
Microsoft revealed that it is making changes to how sharing works across Microsoft 365 collaboration solutions like Teams, OneDrive, and SharePoint. The upcoming changes are based on feedback they have captured. They took a look at how users share and work together with teammates on files to make the right investments to make sharing options more intuitive across Microsoft 365 apps. All of this done in spirit of making collaboration easier for teams.
In the next year, here are some of the changes we will see coming:
- Quick permissions: This one is already available. When you select Share and enter a recipient’s name or email address in the “To” field, you no longer have to go into Link settings to select a permission level, but you can instead select it directly from a drop-down menu next to their name. There is also now an additional entry point to Link settings from the Quick permissions dropdown that provides more granular sharing control for link types and permissions.
- Copy link: When you set link permissions today and select the Copy link button, you see a confirmation window with an auto-generated link that you can copy and share with your team. But it doesn’t let you change link permissions, instead you have to create a new link. The new change will mean instead of a Copy link button, there will be a footer that lets you set permissions for the link and then copy it to share it with others. And if you need to update the link permissions, you can do so directly from the Link Created dialog too.
- Shared with dialog and Manage Access settings: The Share with dialog will display a list of everyone who has access to the selected file and let you see how many people have access to the file. When you make a selection from that list, Manage Access settings appears, giving you more control over how files are shared.
- Share menu: This menu will soon be updated to provide contextual choices like Email, Copy link, and Teams. And once you have shared something this way, the menu will display an option to select Manage access settings for additional sharing controls.
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